Punjab Dental Council....

The Council shall ordinarily meet twice a year for the transaction of business at times and places to be settled by the Preside

Notice of every meeting shall be served on each member of the Council by the Registrar not less than 30 days before the date of the meeting.

A programme of business to be transacted at any meeting shall be sent to the address of each member not less than seven days before the date of such meetings.

An extraordinary meeting of the Council may be called by the President, whenever it appears to him to be necessary, and shall be called by him on a requisition in writing made by not less than five members stating the purpose or purposes for which the meeting is being called.

The meetings of the Council shall be held at such times and places as the President, may direct.

Every meeting of the Council shall be presided over by the President or in his absence by the Vice-President. Should the office of the President, be vacant or should for any cause the President be unable to carry out any of the duties belonging to his office the Vice-President shall act for him. In the absence of both the President, and Vice-President, from a meeting, the members present shall elect a chairman from among themselves to preside at the meeting.

If, at the time appointed for a meeting or within twenty minutes thereafter, a quorum is not present the meeting shall stand adjourned to some future day to be appointed by the President. No quorum shall be necessary at the adjourned meeting.

It shall be the duty of the Registrar to ascertain if a quorum is present. Six members shall constitute a quorum.

Notice of a motion shall reach the Registrar at least three weeks before the date fixed for a meeting and a copy of such motion shall, if approved, by the President, be sent by the Registrar to the address of each member not less than 15 days before the date of the meeting.

The President, may disallow any notice or amendment or part of a motion or amendment without giving any reason therefore other than that in his opinion it cannot be moved consistently with the objects for which the Council has been constituted or that the matter is outside the province of the Council.

A motion or amendment disallowed under the rule 27 (8) (a) shall not be circulated to members nor shall it be entered in the minutes of the proceedings of the Council, nor shall any discussion in Council be permitted in respect of any order passed by the President, under rule

provided that any member of the council on application to the Registrar may inspect the notice received in respect of a motion or amendment disallowed by the President.

A roll book shall be kept by the Registrar in which each member attending a meeting shall enter his name on the date of such attendance.

The President, may adjourn at any time any meeting or any business to any future day or to any hour of the same day.

Whenever any meeting is adjourned to a future day, the Registrar shall, if possible, send notice of the adjournment te each member, who was not present at such meeting.

When any meeting has been adjourned to a future day, the President may change such day to any other day, and the Registrar shall send written notice of the change to each member.

Every motion or amendment at a meeting must be seconded; otherwise the motion or amendment shall drop.

A member desiring to make any observations on any subject before the Council shall speak from his place, shall rise when he speaks from his place, shall rise when he speaks and shall address the President,

At any time, if the President rises, any member speaking shall immediately resume his seat.

No member shall be heard except upon business than regularly before the Council or by permission of the President, specially obtained, in personal explanation in connection with a previous debate.

No speech shall exceed ten minutes in duration: provided that the mover of a motion when moving the same may speak for 15 minutes.

Notwithstanding anything contained in these rules, amendments arising in the course of any motion may be put to the meeting with the consent of the majority of the members present.

Amendments having merely the effect of a negative vote shall not be moved.

When identical motions stand in the names of two or more members the President, shall decide whose motion shall be moved and the other motions shall thereupon be deemed withdrawn.

When any member has made a motion, other members may speak on it in such order as the President may direct : provided that the seconder of a motion may, with the permission of the President, reserve his remarks and may speak at any period of the debate.

After all the members have had an opportunity of speaking, the mover may speak once by way or reply, his speech being limited to 5 minutes.

No member other than the mover shall speak more than once on any motion except, with the permission of the President, for the purpose of making an explanation.

A member who has spoken upon a motion may speak again upon any amendment thereof afterwards moved.

A motion or an amendment shall be recorded in writing if so directed by the chair.

No motion or amendment shall be withdrawn after having been read from the chair, or read by the authority of the chair, without the permission of the Council. When a motion or amendment is withdrawn the reason shall be stated in the minutes.

Every matter to be determined by the Council shall take the form of a motion by a member, to be put to the Council by the President and decided by a majority of votes, the President having, in the case of equality of votes, a second or casting vote.

Votes may be taken by voices, by show of hands or by ballot and shall always be taken by ballot if any member so desires.

The President shall determine the method of taking votes by division.

If any motion made involves more than one point, the President, may, at his discretion, divide it so that each point may be determined separately.

All amendments with regard to any proposal shall be moved and voted. Voting shall be taken on each amendment after all have been properly proposed and seconded, and if necessary, discussed, the amendments to be taken in the order approved by the President,.

If and when all the amendments have been negatived, the original motion shall be put to vote.

If any amendments be carried, the original motion so amended shall be regarded as a substantive motion and amendment to such motion may then be moved.

When a motion is under debate, no further proposal shall be received except one of the following: -

An Amendment, namely: - “That the motion be amended as follows: -

The postponement of the question, namely: - “That the consideration of the motion be postponed.”

The adjournment of the debate, namely: - “That the debate on the motion be now adjourned.”

The adjournment of the Council, namely: - “That the Council do now adjourn.”

The closure of the debate, namely: - “That the Council, do now proceed to vote on motion.”

The previous question to the motion, namely: - “That the Council, instead of proceeding to deal with the motion, do pass to the next item on the programmed of business.”

When an amendment is under debate, no further proposal shall be received except one of the following: -

The adjournment of the debate on the amendment, namely: - “That the debate on the amendment be now adjourned.”

The adjournment of the Council, namely: - “That the Council do now adjourn.”

The closure of the debate on the amendment, namely: - “That the Council do now proceed to vote on the amendment.”

The proposal for the postponement of the question may specify a date for further consideration of the question, or may be to the effect that the postponement be made sine die.

If the proposal for the adjournment of the debate be carried, the Council shall pass to the next item on the programme of business, and the debate shall be resumed at the next ordinary meeting of the Council. The proposer of the adjournment shall, on resumption of the debate, be entitled to speak first.

If the proposal for the adjournment of the Council be carried, the question under debate shall be dropped from the programme of business.

On the proposal for the adjournment of the Council being made and seconded, it shall be competent for the President, or Chairman, as the case may be, before putting the question, to take the opinion of the Council, as to whether it will, before rising, proceed to the transaction of unopposed business.

The proposal for the closure shall be made and seconded without debate and shall, unless the president or Chairman, as the case may be, shall rule otherwise, to put forthwith. In the event of the proposal being carried, the motion or amendment under debate shall be at once voted on by the Council.

The proposal for the previous question shall be made and seconded without debate, and shall be put forthwith. In the event of the proposal being carried. The motion or amendment to which it applies shall be dropped from the programme of business.

Any motion standing over from the previous day shall take precedence of new matter unless the Council shall otherwise determine.

When for the purpose of explanation during discussion, or for any other sufficient reason, any member has occasion to ask a question of another member relation to the business before the Council, he shall ask the question through the President.

When a resolution or an amendment has been defeated no resolution or amendment raising substantially the same question shall be moved within a period of eleven months: provided that with the permission of the President, such resolution or amendment may be brought up against before the Council after the expiry of five months but that it shall not be moved except with the approval of a majority of three fourths of the members present.

Conduct of business-The proceedings of the meeting of the Council shall be preserved in the form of printed minutes, authenticated, after confirmation, by the signature of the President, or the Chairman, as the case may be.

A copy of the minutes of each meeting shall be sent to each member within 30 days of the meeting and copy of the minutes of each meeting may also be sent to by the President, to the Press.

Such motions and amendments as have been moved and adopted or negatived at any meeting together with the names of the mover and the seconder shall be recorded in the minutes of that meeting. The minutes shall not record any comment or observation made by any member at the meeting.

The minutes shall be taken as read: provided that any member may move that a certain minute be read with a view to such correction therein or addition thereto as may be found necessary.

When a new or amended regulation is adopted by the Council a formal statement shall be placed on the minutes as to the effect of the new or amended regulation upon previous regulations on the same subject.

After the close of any session of the Council a complete copy of the minutes of such session shall be sent to each member.

The minutes of the Council, after final revision, shall be kept in order that as soon as conveniently may be after the session, they may be made up in sheets and consecutively paged for insertion in the yearly volume.

The Council shall appoint a sub-committee to be known as Executive Committee under section 29 consisting of -

the Vice-President, ; and

four other members elected by the Council.

Three members of the Executive Committee shall from a quorum. The notice of the meeting of the sub-committee shall be sent to the members not less than 15 days before the date of the meeting.

The Meeting of the Executive Committee shall be held not less than a fortnight before the meeting of the Council and its recommendations, shall be circulated to the members before the meeting of the Council,

The functions of the Executive Committee shall be as follows: _

To supervise the publication of the Punjab Dentists Register.

To draft business other than notices and amendments notified by members and submit its recommendations thereon.

To obtain from Universities and other examining bodies such information as may be necessary to facilitate the administration of the Act.

To call for particulars of professional examinations and their results and submit them to the council annually with necessary comments thereon.

To consider and forward to the Council reports on the visitation of the examinations.

To submit complaints for failure to surrender certificate of registration.

To recommend removal of names to the Council under section 41.